Managing your company’s accounts payable isn’t just a back-office task—it’s a mission-critical function that directly impacts your cash flow, vendor relationships, financial accuracy, and compliance. But when AP becomes inefficient—due to paper-based processes, late approvals, overworked staff, or tech limitations—it creates delays, errors, and costs that add up fast.
At Aone Outsourcing Solutions, we provide fully managed accounts payable outsourcing services for U.S. businesses—from startups and growing SMBs to large multi-entity enterprises. Our service is designed to simplify your payables, reduce costs by up to 50%, and give you real-time control over outgoing payments without hiring or training additional staff.
We serve businesses across the U.S.—New York, California, Texas, Florida, Illinois, and beyond—with AP solutions tailored to U.S. tax regulations (IRS 1099 compliance), banking systems, and local business workflows.
Accounts Payable (AP) outsourcing means handing over the management of your supplier invoice processing, approvals, and payments to an external partner like Aone. Instead of running AP in-house, our skilled team uses modern technology and proven workflows to manage the entire invoice-to-payment lifecycle—from receipt to reconciliation.
This includes:
We work as a seamless extension of your finance team, giving you full visibility and control with none of the bottlenecks.
We don’t believe in one-size-fits-all. Our accounts payable services are modular, customisable, and tailored to your workflow, systems, and industry. Here’s what’s included:
Stop wasting time on manual entry…
We digitise your invoice inflow using advanced OCR (optical character recognition), machine learning tools, and human validation. Whether your invoices arrive by email, mail, PDF, or EDI, we ensure clean, accurate data capture into your accounting system or ERP.
Key Features:
Multi-format invoice intake (PDF, EDI, paper scans, email)
Intelligent character recognition and data extraction
Duplicate detection and data validation
GL coding and cost center tagging
2-way/3-way matching (PO, invoice, receiving documents)
Every invoice routed to the right person, at the right time…
We build smart, role-based approval workflows tailored to your internal hierarchy and spending policies. Our system supports multi-level approval chains, customisable routing rules, and real-time visibility to ensure no invoice gets stuck in the process.
Key Features:
Custom approval workflows for each department/location
Role-based routing rules
Escalation paths for delays
Mobile/email approvals for on-the-go teams
Full audit trail and time-stamped logs
Strong supplier relationships start with reliable communication and clean records.
We help you manage vendor records, handle onboarding, resolve payment issues, and maintain up-to-date tax documentation (W-9s, 1099s, etc.). Our team ensures that every supplier is properly set up, verified, and supported.
Key Features:
Vendor onboarding and validation
IRS TIN matching and W-9 collection
1099 tracking and filing support
Handling supplier inquiries and disputes
Regular master data cleanups
Timely, secure payments—on your terms, not your vendor’s.
We schedule, initiate, and track payments using your preferred method (ACH, wire, check, or card). You choose the payment timing; we ensure it’s processed securely and reported in your system.
Key Features:
Payment run scheduling (weekly, biweekly, monthly)
Payment method selection: ACH, wires, checks, virtual cards
Early payment discount tracking
Positive pay and fraud prevention protocols
Bank reconciliation support
Be ready for tax time, always.
We provide you with audit-ready records, transaction logs, and 1099 support, ensuring you’re fully compliant with IRS regulations and GAAP standards. From monthly reports to year-end closing, we handle all the documentation.
Key Features:
1099 preparation and e-filing
Accrual tracking and month-end close assistance
Reconciliation of payables and vendor balances
Full electronic audit trail and reporting
Internal controls and SOX compliance support (if applicable)
We’re not just a service provider—we’re your strategic finance partner. Here’s what sets us apart:
We’re well-versed in IRS rules, 1099 classifications, payment terms, and SOX internal controls. Whether you're a small business or a multi-entity operation, we ensure your AP stays compliant.
Our AP platform is built with bank-grade security protocols (ISO/IEC 27001, SOC 2). You get real-time dashboards, secure portals, and full visibility—without risking your data.
We integrate with QuickBooks, Sage, NetSuite, Microsoft Dynamics, Xero, and other leading ERPs—keeping your data synced and systems connected.
Our clients typically save 30–50% by outsourcing AP. No more hiring, managing, or retaining AP staff—our flexible pricing adapts to your invoice volume and seasonality.
We serve businesses across all 50 states and understand federal, state, and local AP workflows, sales tax requirements, and banking protocols. No offshore confusion—just results.
1. Discovery & Assessment
We assess your current AP workflow, system setup, volume, and compliance needs.
2. Workflow Design & SOP Setup
We build custom SOPs, approval chains, and system integrations based on your preferences.
3. Onboarding & Integration
Our team connects to your accounting system or sets up a secure portal for invoice submission and approvals.
4. Ongoing Management
We handle the full AP lifecycle—from invoice capture to payment processing and vendor support.
5. Reporting & Optimization
You receive weekly/monthly reports, cost savings dashboards, and ongoing improvements.
At Aone Outsourcing Solutions, we turn complex, time-consuming AP functions into efficient, transparent, and cost-effective workflows—so your team can focus on growth, not paperwork.
Contact us today for a free consultation and see how we can reduce your AP workload, improve cash flow, and ensure compliance.
Accounts payable outsourcing is the process of hiring a third-party service provider to manage your end-to-end AP functions—such as invoice receipt, approval routing, vendor payments, and reporting. At Aone, we act as an extension of your team: invoices are forwarded to us (digitally or physically), and we process them through automation tools and accounting experts.
Absolutely not. One of the key benefits of outsourcing with Aone is that you retain full approval authority. You decide who approves what, set payment terms, and choose when vendors are paid. We execute the process and ensure transparency, but every strategic and financial decision remains yours.
We take data security seriously. Aone Outsourcing Solutions follows bank-grade security protocols, including SOC 2, ISO 27001, and role-based access controls. All invoice and payment data is encrypted both in transit and at rest. We also offer secure portals for data exchange and follow strict confidentiality agreements.
Yes. We integrate with all major accounting platforms such as QuickBooks, NetSuite, Sage, Xero, Microsoft Dynamics, Zoho Books, and many more. We can either plug directly into your system via secure credentials or use APIs and secure file transfers to sync data in real time.
We support multi-location and multi-entity setups by creating separate workflows, approval hierarchies, and reports per business unit. Whether you operate across multiple U.S. states or internationally, we customise AP processes to ensure compliance and visibility at every level.
Our clients range from startups and nonprofits to mid-sized companies and large enterprises. Businesses in sectors like retail, construction, healthcare, logistics, professional services, and SaaS benefit especially from outsourcing due to high volumes, regulatory pressure, and the need to scale quickly without increasing overhead.
Our AP team includes trained professionals who review flagged invoices manually and follow escalation protocols. If there’s a pricing mismatch, missing PO, duplicate invoice, or vendor dispute, we contact the relevant internal team or supplier directly and resolve the issue before payment is scheduled.
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